If you have recently received an email from the Google Services team(copied below), please continue reading this post.
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You are receiving this email because you currently serve as the manager for at least one Google Shared Drive with a temporary, free storage exception granted earlier this year.
Action required: Reduce your Shared Drive(s) to 15GB or commit to paying for additional storage for the 2025-2026 fiscal year. Proposed annual cost: $2,000 per 10 Terabyte increments (more details on smaller tiers will follow).
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To address any confusion, here’s a breakdown of what this message means and any necessary next steps for you:
1. What is this message referring to?
This message pertains to a Google Shared Drive for your department or group, which received a notable temporary storage exception earlier this year. The exception allowed your team to store university data and collaborate as needed without the standard limitations.
2. Do you need to take action now?
No, you do NOT need to do anything at this time.
3. Will you need to cover the cost of additional storage?
Not at this moment. Richard and I are determining the best way to manage this for the college. Tentatively, the Poole IT budget is set to cover the cost of up to 10TB of storage for administrative and teaching purposes across the entire college. The Poole IT team will manage storage quotas and exceptions for these shared drives.
4. What if the shared drive is used for research?
If your shared drive stores research data, we encourage you to transition this data to the OIT Research Storage platform. Faculty members are eligible for up to 10TB of free research storage. You can visit this link to learn more about research storage: https://it.poole.ncsu.edu/google-drive-storage-faqs/
If you prefer to keep your research data in Google, please schedule a meeting with the Poole IT team to:
1. Ensure the data classification permits storage in Google.
2. Explore funding options to cover any overages. (Note: We are currently working on approvals to allow research funds to be used for Google storage costs.)
You can use the following link to schedule some time with us if needed: https://app.reclaim.ai/m/poole-it/flexible-quick-meeting
We hope this clarifies the situation! Please contact the Poole IT team if you have any additional questions or concerns.