Skedda

Table of Contents:

  1. What is Skedda?
  2. Key Features of Skedda
  3. Important note about BOOKING CHANGES AND CALENDAR SYNC
  4. Which spaces can be reserved using Skedda?
  5. Skedda User Guide
  6. Space Specific Reservation Guides and Video Tutorials

1. What is Skedda?

Skedda is Poole’s new space management and reservation software. Skedda will serve as the central hub for all your room and space reservation needs, making it easier than ever to book meeting rooms, conference rooms, event spaces, bloomberg terminals and other shared areas across the college.

2. Key Features of Skedda

>> A streamlined booking process – Reserve spaces in just a few clicks.

>> Real-time availability – View and secure rooms instantly.

>> A centralized system – One platform for all space reservations at Poole College.

>> Google Calendar Integration – When you book a space, a Google Calendar invitation will automatically be sent to you. You can then easily add guests to the invite, keeping everyone informed of the reservation details.

3. PLEASE NOTE – BOOKING CHANGES AND CALENDAR SYNC

Any modifications or cancellations to your reservations must be made both in Skedda and in your personal Google Calendar invitation. Since Skedda does not have access to your personal calendar, changes made in Skedda will not automatically update your Google Calendar event and vice versa.

To ensure sync between Skedda and your Google Calendar, it is imperative that all users manually update both when making edits to their reservations.

4. Which spaces can be reserved using Skedda?

1. Managed Spaces:

  • 2111 – Dean’s Suite Conference Room
  • 3220 – Boardroom

2. Self-scheduling spaces:

  • G402 – Ground Floor Conference Room
  • G410 – Ground Floor Meeting Room
  • G418 – Ground Floor Meeting Room
  • 1302 – Conference Room (MIE Suite)
  • 2302 – Conference Room (Bus Mgmt Suite)
  • 3135 – Conference Room (Accounting Suite)
  • 4103 – Conference Room (Econ Suite)

3. Bloomberg Terminals 2 – 10 located in the Financial Markets Lab (2403)

4. Facilities equipment 

  • Folding Tables and Chairs
  • Balloons

5. Common Spaces/Open Areas (Coming Soon!):

  • 2420 – Exchange Cafe
  • 2420 Hallway

6. Communications Equipment (Coming Soon!)

7. Loaner IT Equipment (Coming Soon!)

NOTE: Poole Faculty and Staff have access to reserve any of the above spaces. Poole students have access to reserve G410 and G418. Bloomberg Terminals can only be reserved by certain Poole students who are taking courses that use the software.

5. Skedda User Guide

  1. How to Log In to Skedda
  2. How to Book a Space in Skedda
  3. How to Edit a Booking in Skedda
  4. How to Cancel a Booking in Skedda

How to Log In to Skedda

  1. Go to the Skedda Website:
  2. Click on the Login with SSO Button:
    • Locate the “Log In with SSO” button – this should take you to the Shibboleth authentication page, post which you will be redirected to the Skedda booking website.

How to Book a Space in Skedda

  1. Login to Skedda:
    • Follow the login steps above.
  2. Navigate the Scheduler:
    • Use the available Views (Day, Month, Grid, List, or Map) to locate an available time slot.
    • Green areas indicate spaces that are available for booking.
    • Day View (shows a single day view for all the spaces that the logged in user is allowed to see)

    • Month View (shows a calendar view for a month, with bookings made throughout the month)

    • Grid View (shows all spaces and bookings (if present) for multiple days at once)

    • List View (shows a list of bookings for the selected date range)

    • Map View (shows available maps/floor plans with bookable spaces via an interactive floor plan. Each bookable space on the map is indicated by a green dot)

  3. Select an Available Slot:
    • Click on the green plus sign to create a new booking.

    • Drag to adjust the duration of your booking, if necessary for your desired timing.

  4. Fill in the Booking Details:

    • A New Booking Form will appear.
    • Enter the required details, which may include:
      • Date and Time: Ensure the start and end times are correct.
      • Space: Choose the desired space or area to book.
      • Title/Reason: Add a brief description or title for the booking.
  5. Confirm and Save:
    • Review your booking details for accuracy.
    • Click Book or Save to confirm the booking.
  6. Receive Confirmation

How to Edit a Booking in Skedda

  1. Login to Skedda:
    • Follow the login steps.
  2. Located Your Booking:
    • Use the scheduler to find the booking you wish to edit.
    • You can identify your booking by its title, space, or time.

  3. Edit the Booking:
    • Click on the dropdown symbol on the booking block.

    • A menu will appear; select Edit Booking, Duplicate Booking or Cancel Booking.

  4. Update Booking Details:

    • Modify fields such as:
      • Start and end time.
      • Space allocation.
      • Title or other custom fields.
  5. Save Changes:
    • After making adjustments, click Save or Update.

Cancel a Booking

  1. Login to Skedda:
    • Follow the login steps.
  2. Locate your booking:
    • Use the scheduler to find the booking you want to cancel.
  3. Cancel the Booking:
    • Click on the booking block.
    • From the options that appear, select Cancel Booking.

  4. Confirm the Cancellation:
    • A confirmation message will appear.
    • Click Yes or Confirm to finalize the cancellation.
  5. Notification
    • If enabled, you will receive an email confirming the cancellation.

6. Space Specific Reservation Guides and Video Tutorials

  1. Instructions to book Managed Spaces
  2. Instructions to book Self Scheduling Spaces
  3. Instructions to book Meeting Rooms
  4. Instructions to book Bloomberg Terminals
  5. Video Tutorials