Zoom Rooms
Adding a Zoom Meeting Link to Your Confirmed Scheduled Meeting
This guide is divided into two parts:
- Steps to take when you receive a meeting invitation for the boardroom
- How to start the Zoom meeting once you are in the boardroom
1. When you receive a meeting invite from one of the listed managed locations:
- Nelson 3220- Boardroom
- Nelson 2111- Dean’s conference room
- Once you are invited to a meeting, accept the invitation:
- Next, click on the “edit” icon to edit the event on your calendar:
- Select the “Make it a Zoom meeting option”. Once this is selected, the link for the Zoom meeting will be automatically populated:
- The location of the meeting will indicate 3220, which is the boardroom.
- You can invite other guests to the meeting at this point, on the right hand side of the editing window.
- Once done, click on “Save”
2. When you are in the boardroom:
- Anyone can start the meeting in the boardroom (or any Zoom room) at the touch panel.
- This can be done by selecting the “Join” option:
- Enter the meeting ID, which can be located in the meeting invitation:
- If your personal Zoom meeting requires a passcode, you would have to enter the passcode as well and then click on “OK”:
- Please note that the Zoom room becomes the meeting host if the meeting is through the touch panel and the room joins first.
- If your personal Zoom meeting settings have the waiting room feature enabled, you must admit each attendee to the meeting via the touch panel by selecting the “participants” option.