Software/Hardware Request Form

All software and hardware requests must be submitted via the request form below. This form is required (REGARDLESS OF PRICE) for RECURRING and NEW software requests.
It is NOT permissible to use any university funds (state, departmental, startup, or granting agencies’) to purchase licenses for installation on a non-NCSU/Poole College-owned computer unless explicitly stated in the End User License Agreement (EULA).
All software utilizing an NCSU login or email address (including any FREE software or the testing of any software for a trial purpose) must have prior approval from the IT team before purchasing, installing, setting up, and using software on an NCSU/Poole college-owned device, including web-based software (SAAS).
The IT team must review and approve all software purchases (including any renewals and previously approved IT purchases that have added AI capabilities) and requests for reimbursements for software purchases, regardless of previous approvals per the updated regulations, to ensure compliance with University standards and follow Federal and State guidelines.

Software currently approved for purchase and use for Poole College can be viewed here.

Software currently approved and available from NC State University can be viewed here.

All software used for university business requiring an NCSU login for free use/trial, monthly subscription, annual renewal, purchase, or web-based login must have prior approval from the IT team before use.
Software request require a minimum of 4 weeks notice prior to installation in one of the Poole supported Virtual environments.
Prior academic semesters/year requests must be reconfirmed and re-approved.

All IT hardware-related purchases must be processed through the Poole IT department using the form below.

No purchase orders (POs), vouchers, or campus Pcards can be used to purchase IT hardware, computers, or peripherals.
Purchases must be selected from the UNC-approved list of vendors and products.

First Name, Last Name(Required)

NCSU Email(Required)

Enter your email (unityid@ncsu.edu)

Department(Required)

What would you like to request for?(Required)

Which software would you like to request for?(Required)

Enter the name of the software(Required)

Please provide a link to the software for our reference(Required)

Course Name/Program Name (along with associated course number & section if applicable)(Required)

How many users/students would be using this software?(Required)

Which semester is this software required for?(Required)

Which academic year is this software required for?(Required)

Are you requesting this software on your behalf/will you be the person using the software personally?(Required)

Enter the Unity ID of the person who will be using this software:(Required)

Hardware Name(Required)

Which software would you like to request for?(Required)

Software Name(Required)

Item Quantity(Required)

Please enter a number greater than or equal to 1.

Do you know the cost of the item?(Required)

Item Cost(Required)

Please enter a number greater than or equal to 0.

Cost Type(Required)

Enter a link to the item to be purchased (e.g Amazon link)

Project ID(Required)

Enter N/A if not known

Please provide additional details/information you think would be helpful:

Would you like to set up a meeting with a member of the IT team for additional information?(Required)

Yes (In-person)

Yes (Remote - Google Meet)