Zoom Rooms

Adding a Zoom Meeting Link to Your Confirmed Scheduled Meeting 

This guide is divided into two parts:

1. Steps to take when you receive a meeting invitation for the boardroom
2. How to start the Zoom meeting once you are in the boardroom

1. When you receive a meeting invite from one of the listed managed locations:

• Nelson 3220- Boardroom 
• Nelson 2111- Dean’s conference room 

1. Once you are invited to a meeting, accept the invitation:
   
   
   
   After accepting the invitation, you would have to edit the event in order to add in the zoom video conferencing information. To do this, install the Zoom Chrome Extension or the Zoom Firefox Extension if you haven’t done so already, based on the browser you use.
   
   
   
2. Next, click on the “edit” icon to edit the event on your calendar:
   
   
   

3. Click on the “Add video conferencing” button and select “Zoom Meeting”. Once this is selected, the link for the Zoom meeting will be automatically populated (please ensure that you have logged into zoom on your browser for this to work).

4. The location of the meeting will indicate 3220, which is the boardroom.

5. You can invite other guests to the meeting at this point, on the right hand side of the editing window.
6. Once done, click on “Save”

2. When you are in the boardroom:

1.  Anyone can start the meeting in the boardroom (or any Zoom room) at the touch panel.
2. This can be done by selecting the “Join” option:
   
   

3. Enter the meeting ID, which can be located in the meeting invitation:
   
   

4. If your personal Zoom meeting requires a passcode, you would have to enter the passcode as well and then click on “OK”:
   
   

5. Please note that the Zoom room becomes the meeting host if the meeting is through the touch panel and the room joins first.

6. If your personal Zoom meeting settings have the waiting room feature enabled, you must admit each attendee to the meeting via the touch panel by selecting the “participants” option.